Fleet Program Administrator job vacancy in City of Bellevue – Jobs in Washington

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Job Details
Company Name : City of Bellevue
Company Location : Bellevue, WA 98004
Job Position : Fleet Program Administrator
Job Category : Jobs in Washington

Job Description :
Job Summary

The Fleet & Communications Division of the Finance & Asset Management Department provides management and oversight of the city’s fleet of vehicles and equipment used by city departments to provide services to the community. The Program Administrator is part of the Asset Management Team and is responsible for the planning, implementation, and oversight of several city fleet related programs.

Essential Duties and Responsibilities

Administers the surplus assets program. Includes remarketing of City-owned surplus vehicles and equipment, researching fair market values to maximize returns to the city’s financial reserves, utilizing online auctions and direct sales to agencies/brokers, evaluating closed auctions when reserves are not met and making recommendations for follow-up actions, coordinating asset inspections, responding to questions from bidders, attending meetings with potential buyers, processing vehicle titles and ensure sales are reported and tracked.
Administers the warranty program. Includes preparing/negotiating warranty claims for vehicles & equipment, overseeing invoicing, tracking claims & payments, closing out warranty work orders, track and dispose of failed warranty components, seeking after warranty coverage if applicable, processing manufacturer recalls, and reporting on warranty activity.
Communicates with vendors and fleet shop staff to monitor new asset deliveries; updates schedules to inform customers and division management of potential delays to putting equipment in-service.
Administers processes associated with vehicle body damage. Includes assessing damage, partnering with repair shop staff to ensure inspection and repair processes are followed, reviewing repair estimates to ensure appropriate repair decisions are made, advising management of potential asset replacements due to repair costs exceeding value threshold, maintaining vehicle body repair contracts with vendors, and working with Risk Management staff to ensure appropriate forms and processes are followed.
Develops and maintains the division’s SharePoint sites to ensure timely content is posted, correct information is available to users, and resources are readily available to customers.
Acts as a problem identification and resolution resource, answering questions, providing guidance, troubleshooting & following up with customers and staff in resolving problems; coordinates with workgroups/departments/others as required to facilitate problem resolution.
Monitors program performance, performs analysis, researches, evaluates, and makes recommendations for adjustments to programs, policies, and strategy to ensure that standards and goals are achieved. Guides others in making needed adjustments.
Ensures compliance with Federal, State, and City laws, regulations, and policies; investigates complaints of alleged violations; interprets policies and procedures; stays abreast of current rules and laws and recommends changes to program policies and procedures to keep them current.
May assume responsibility for a specific project, requiring identification of resource needs, development of an action plan, and process for achieving objectives. Project may be conducted independently or within a work team where leadership must be exercised.
Performs other duties as assigned.

SUPERVISION RECEIVED AND EXERCISED

Works under the general supervision of the Assistant Manager.
Does not have supervisory responsibilities but may supervise support staff and/or volunteers.
Exercises influence with positions and people where no formal supervisory relationship exists.

Qualifications

KNOWLEDGE, SKILLS, ABILITIES

Considerable knowledge of program and project administration techniques, including planning, scheduling, monitoring, problem solving.
Ability to independently analyze information and provide service using sound analytical and decision-making skills, and to creatively problem-solve more complex issues.
Strong organization skills and attention to detail.
Ability to conduct complex administrative studies, prepare professional reports, and deliver persuasive, succinct professional presentations and training.
Ability to understand and apply the functionality of various technologies and software to perform duties.
Excellent written, verbal, and interpersonal skills.
Ability to proactively seek out information and solutions, and keep current on new and changing information and technology.
Intermediate to advanced computer skills, including but not limited to, proficiency in Word, Excel, Outlook, PowerPoint, and various databases.

Ability to establish and maintain effective working relationships with the public, other governmental jurisdictions, contractors and other City staff; ability to communicate and express ideas effectively, both orally and in writing.
Knowledge of effective contract administration.

KEY COMPETENCIES

Action Oriented – Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

Decision Quality – Makes good and timely decisions that keep the organization moving forward.

Nimble Learning – Actively learns through experimentation when tackling new problems, using both successes and failures. Manages Complexity – Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problem. Plans & Aligns – Plans and prioritizes work to meet commitments aligned with organizational goals.

EDUCATION, EXPERIENCE, AND OTHER REQUIREMENTS

Graduation from an accredited four-year college or university.
Three years of professional related experience in managing programs that include budgetary and analytical duties.
Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.

Other

PHYSICAL DEMANDS

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms.
Vision abilities required by this job include close vision and the ability to adjust focus.
May be required to push, pull, lift, and/or carry up to 20 pounds.
The noise level in the work environment is usually moderately quiet.

For more information, call Thomas Wall at 425-452-6019 or via email at [email protected] . For any technical difficulties with your application, please contact the NEOGOV support line at 855-524-5627.

At the City of Bellevue, you’ll be part of a team committed to providing exceptional customer service, upholding the public interest and advancing the community vision. The five essential and enduring principles that guide our individual actions, our interactions, and our decision making in the City of Bellevue organization is: exceptional public service, stewardship, committee to employees, integrity, and innovation. You’ll work in an environment that is innovative, collaborative, future focused, and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. It’s what makes the City of Bellevue an exciting place to work, live, and explore.

Have we piqued your interest yet? Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetic information, disability, age, veteran status, or any other protected status. Persons needing assistance with the application process may call the Human Resources Office at 425-452-6838 or [email protected]
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If you are invited to participate in the selection process and need ADA accommodations, please notify HR before you are scheduled for an interview or testing.

In an ongoing effort to reduce the spread of COVID-19 and our commitment to the health and safety of our employees, some positions at the City of Bellevue may be performed remotely on a part- or full-time basis temporarily, in compliance with the Governor’s Safe Start guidance and department’s telework agreement, while other positions are required to report onsite regularly. Any option to work remotely must be performed from Washington State. Positions that report to work onsite need to follow safety precautions and procedures as required by the City.

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