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Tuesday, March 21, 2023

Executive Assistant (JO-2209-175696) job vacancy in Ultimate Staffing Services – Jobs in Washington

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We got a new job details in Ultimate Staffing Services & they are Hiring Candidates for Executive Assistant (JO-2209-175696)

Job Details
Company Name :
Ultimate Staffing Services
Company Location :
Seattle, WA 98107
Job Position :
Executive Assistant (JO-2209-175696)
Job Category :
Jobs in Washington

Job Description :
A local company that delivers a wide range of innovative solutions and support services to their offshore, science, subsea energy, and ship repair clients across the maritime industry is expanding and looking to hire an
Executive Assistant.

In this role a qualified
Executive Assistant will provide high-level support to the CEO, Senior Executives, and Office Staff by conducting research, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings and always maintaining strict confidentiality.

Direct Hire Role
On-Site Role
Located in Seattle, WA, 98107
Pay: $90,000 – $100,000+ / DOE
To be a successful
Executive Assistant, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


Prepare emails, memos, letters, marketing materials and other documents, using word processing, spreadsheet, database, or presentation software.
Provide Spanish/English translation to documents, records and emails as requested.
Conduct research, compile data, and prepare papers for consideration and presentation by CEO, COO, and other VP’s
Organize meetings and conference calls, attend meetings to record minutes.
Greet visitors and determine whether they should be given access to specific individuals.
Open, sort, scan, and route incoming mail, answer correspondence, and prepare outgoing mail including FedEx, UPS, DHL shipments.
Make work and personal travel arrangements for the CEO/Executive Team.
Manage and maintain the CEO’s schedule.
Compile, transcribe, and distribute minutes of meetings.
File maintenance and general organization for the CEO and other executives as time allows. .
Assist Family Executives with a variety of personal tasks as directed.


Detail Oriented – Ability to pay attention to the minute details of a project or task.
Honesty / Integrity – Ability to be truthful and be seen as credible in the workplace.
Loyal – The trait of feeling a duty to the employer.
Organized – Possessing the trait of being organized or following a systematic method of performing a task.
Communication, Oral – Ability to communicate effectively with others using the spoken word.
Communication, Written – Ability to communicate in writing clearly and concisely.
Time Management – Ability to utilize the available time to organize and complete work within given deadlines.
Working Under Pressure – Ability to complete assigned tasks under stressful situations.
To learn more about the role and apply please send your resume to [email protected]

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

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