Executive Assistant job vacancy in Cash Depot – Jobs in Wisconsin

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Job Details
Company Name : Cash Depot
Company Location : Green Bay, WI 54302
Job Position : Executive Assistant
Job Category : Jobs in Wisconsin

Job Description :
Are you a WINNER looking to join a WINNING TEAM? If yes, your search is over! $2,500 Sign on Bonus $1,000 after 1 Month!! $500 each month following, up to 3 Months! Annual Profit-Sharing Bonuses averaging 30% of salary. 401-K plan with 50% matching contributions up to 6%.
Cash Depot is a local family-owned, culture-driven company with a national footprint. We’re PROFITABLE and PROJECTED to DOUBLE in size in the next 3-5 years. Perks: Free daily coffee, Friday morning sandwiches, birthday & anniversary gifts, Christmas gifts, and fun company events throughout the year. We also offer a generous Referral bonus of $1,000 for each person you refer to join our company!!
JOB SUMMARY: The Executive Assistant is responsible for providing high-level administrative support and assistance to the President, CEO and other members of the executive team. DUTIES / RESPONSIBILITIES:

Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff
Answers phone calls and directs calls to appropriate parties or takes messages
Files, organizes and retrieves documents, records and reports as needed
Assists in keeping executives organized, informed and prepared
Arranges travel and accommodations for executives
Prepares meeting agendas
Schedules and attends meetings
Schedules and coordinates Zoom meetings
Takes notes and meeting minutes on behalf of executive staff
Opens, sorts and receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
Processes recorded dictations
Manages anniversary and birthday notices
Maintains billing records (helicopter, boat, airplane and flight plan expenses)
Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping
Organize Company tradeshows to include attendee registration, booth registration, hotel reservations, equipment and literature
Performs additional duties as assigned by executives

REQUIREMENTS: Education, Experience, Skills, Abilities

High School Degree / GED, Associates Degree preferred
5+ years professional experience supporting an executive
Proficient with Microsoft Office Suite or relevant systems
Operate within the corporate policy guidelines and business practices
Results oriented and demonstrated strong sense of urgency
Excellent communication skills, written/verbal with internal and external contacts
Proven ability to be organized, detailed, critical thinker, accurate, thorough and a problem-solver
Ability to adapt to change in the workplace or assignment of duties

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met in order to successfully perform the essential functions of the job. While performing the duties of this job, the Executive Assistant is regularly required to talk and hear. Required to frequently sit, stand, walk, use hands to finger, handle or feel, and reach with hands and arms. The Executive Assistant is occasionally required to lift and/or move 10 pounds, sit; stoop, bend and kneel. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. WORK ENVIRONMENT: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets and fax machines, etc. This is a full-time position. Days and hours of work are Monday through Friday, 8:00 am to 5:00 pm, occasional overtime required. OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the Executive Assistant for this job. Duties, responsibilities and activities may change at any time with or without notice.

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