Administrative Assistant job vacancy in TeamHealth – Jobs in Washington

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Job Details
Company Name : TeamHealth
Company Location : Federal Way, WA
Job Position : Administrative Assistant
Job Category : Jobs in Washington

Job Description :
TeamHealth has ranked three years running as “The World’s Most Admired Companies” by Fortune Magazine and one of America’s 100 Most Trustworthy Companies by Forbes Magazine in past years. TeamHealth, an established healthcare organization is physician-led and patient-focused. We continue to grow across the U.S. from our Clinicians to our Corporate Employees and we want you to join us.
The ideal candidate will have minimum 1 year of exp as an Admin Assistant. Experience supporting management and coordinating calendars preferred!
JOB DESCRIPTION OVERVIEW:
This position is responsible for providing administrative support to leadership and staff and acts as the first point of contact for the office.
ESSENTIAL DUTIES AND RESPONSIBILITIES:

Assists with maintenance of calendars, coordination of appointments, meetings and conference calls for senior leaders and providers as needed.
Answer and routes phone calls, or transfers caller to voice mail system; when appropriate, takes messages.
Performs routine clerical work (memos, letters, etc.) copying, faxing, etc.
Pick’s up and distributes incoming mail, and post outgoing mail.
Check for faxes throughout the day and distributes or follow-up as necessary.
Assists with data entry into TeamHealth Clients for Life, Goals Management System, Facility Medical Director Daily log, and other programs as directed.
Make sure all copiers/faxes are supplied with paper, especially for weekends and holidays.
Inventories and orders supplies for the office.
Ensures office is kept neat and orderly and kitchen is well stocked with supplies.
Assists in coordination of special events.
Prepares meeting rooms for recurring meetings to include room set up, coordination of supplies, ensuring appropriate technical support, and ordering of food/beverage as indicated.
Distributes TeamHealth information to Physicians and Advanced Practice Clinicians as directed.
Coordinates with TeamHealth Corporate Travel office for travel arrangements and accommodations.
Assists with expense reimbursement process.
Orders Business Cards.
Updates Address/Phone/Fax lists as needed.
Completes other tasks as assigned.
Maintains provider contracting filing.
Creates and maintains APC personnel files.

Job Requirements
QUALIFICATIONS / EXPERIENCE:

High School diploma, prefer some college education and a minimum of 3 years administrative experience
Excellent organizational skills
Ability to handle multiple tasks with proficiency and accuracy
Types at least 50 words per minute
Excellent interpersonal skills
Excellent communication skills (verbal and written)
Good computer skills/previous word processing experience.
Must be proficient in Microsoft Word, Excel, Power Point, and Visio
Professional telephone voice and appearance
Ability to adapt to a variety of new situations and change
Must adhere to office hours