Executive Assistant job vacancy in Hospice of Lansing, Inc. – Jobs in Michigan

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Job Details
Company Name : Hospice of Lansing, Inc.
Company Location : Lansing, MI 48911
Job Position : Executive Assistant
Job Category : Jobs in Michigan

Job Description :
Job Description Summary
The Executive Assistant is responsible for coordinating office activities including answering phone calls, directing concerns to proper individuals, assisting with clinical records, assisting with clerical tasksfrom the leadership team, and additional office tasks as assigned.
Essential Job Functions/Responsibilities
1. Answers telephone inquiries and triages phone calls appropriately.
2. Communicates effectively via phone, e-mail, secure messaging, etc. with families, patients, vendors, referral sources, and staff.
3. Greets office visitors and helps direct office traffic to the appropriate individuals.
4. Provides assistance to the leadership team, preserving the confidential nature of the information they have knowledge of.
5. Maintains security of confidential information.
6. Helps to maintain management files, records, and correspondence as requested by leadership team.
7. Performs word processing needs, e-mail, faxing, and copying tasks for the organization at a high quality level.
8. Orders and stocks clinical supplies, cleaning supplies, DME as well as general office supplies for multiple locations.
9. Maintains supply, DME, and additional records as need to ensure accurate supply orders and stock. This may be completed through electronic systems as necessary.
10. Enters data and clinical medical records in the electronic medical record system with accuracy to ensure medical records are complete and compliant.
11. Sends orders to physicians when needed. Maintains document tracking to ensure records are complete and compliant.
12. Works with assigned vendors to ensure competitive pricing on a regular basis.
13. Assists with the making, inputting, and updating of calendars and schedules with oversight from the leadership team.
14. Assists with Intake and Referral support in the office with support from clinical nurses.
15. Maintains comprehensive working knowledge of state, and federal documentation regulations, and serves as a resource for appropriate organization personnel
The above statements are intended to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.
Position Qualifications
1. Associate Degree or higher required. Degree Concentration in Business, Administration, or Communication Preferred.
2. Demonstrated computer and information systems knowledge required. Previous electronic medical record experience preferred.
3. Demonstrated ability to work under stress in an ever changing environment.
4. Demonstrates excellent phone etiquette.
5. Demonstrates excellent communication skills and public relations skills.
6. Must work well in a Team environment and demonstrate autonomy, organization, assertiveness, flexibility and cooperation in performing job responsibilities
7. Must understand and work toward the organizational mission.
8. Must maintain confidentiality.
Job Type: Full-time
Pay: $16.00 – $20.00 per hour
Benefits:

401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Schedule:

8 hour shift

Ability to commute/relocate:

Lansing, MI 48911: Reliably commute or planning to relocate before starting work (Required)

Experience:

Administrative: 1 year (Required)

Work Location: One location